Employee onboarding organized and automated
Step-by-step tasks for every new hire, company documents accessible from the workspace, an AI agent that answers questions 24/7, and HR with full visibility of every onboarding's progress.
HR module with employee profiles, documents, and onboarding tracking.
The employee's first day is chaos
Documents that aren't ready, access nobody configured, a colleague who should train but doesn't know what to cover, and HR losing track of who completed what.
Scattered and outdated documents
The employee handbook is a 2019 PDF, policies are in a Google Doc nobody updates, and the org chart is in a PowerPoint. The new hire doesn't know where to look and the information they find may be outdated.
Process without structure or tracking
HR sends an email with 'what to do in your first week' but nobody verifies it gets done. The new hire has been there two weeks and still doesn't have system access because IT's task got lost.
Questions without quick answers
Where's the meeting room? How do I request time off? What's the remote work policy? The new hire has dozens of questions and feels uncomfortable interrupting colleagues every 5 minutes.
HR with no visibility of progress
Has the new hire signed their contract? Have they completed mandatory training? Has IT given them access? HR doesn't have a centralized view of each onboarding's status and has to ask one by one.
Is your onboarding process manual and chaotic?
There's a better wayHow Nabú organizes every employee's onboarding
Step-by-step tasks assigned to the employee, HR, and IT with deadlines.
Step-by-step tasks for every new hire
An onboarding checklist is automatically created when HR registers a new employee. Each task has an owner and date: the employee signs documents, IT sets up access, the direct manager schedules the welcome meeting. HR sees progress in real time.
- Reusable onboarding templates by role or department
- Tasks auto-assigned to the employee, HR, IT, and manager
- Alerts when a task is overdue or blocked
- Progress visible to HR without asking one by one
AI agent answering a new hire's questions about the company.
AI agent that answers new hire questions
An AI agent trained with your company's documents answers new hire questions instantly: policies, benefits, processes, locations, org chart. The employee doesn't need to interrupt anyone and has answers available 24/7.
- Trained with handbooks, policies, FAQs, and internal documentation
- Available via internal chat, web, or WhatsApp
- Context-aware responses based on the employee's role and department
- Escalates to HR when it doesn't have the answer
Employee profile with documents, access, and onboarding status.
HR with full visibility of every onboarding
The HR module shows the status of each active onboarding: which tasks are complete, which are pending, what documents need signing, and if there are any blockers. HR manages everything from one place without chasing anyone by email.
- Dashboard of active onboardings with per-employee progress
- Digital documents for electronic signature (contract, NDA, etc.)
- Employee history accessible for future reference
- Metrics: average onboarding time, most delayed tasks
Want to see the automated onboarding process?
Schedule a demoThe modules that power this use case
Each company activates only the modules it needs.
HR
Employee and document management
Tasks
Onboarding checklist
Workspace
Handbooks and internal docs
AI Agents
FAQ answers
Internal Chat
Team communication
Approvals
Signatures and authorizations
Industries that use this the most
Frequently asked questions
Yes. You can create as many templates as you need: one for developers, another for salespeople, another for plant staff. Each template has its own tasks, documents, and owners. When HR registers a new employee, they select the template and the system generates everything automatically.
Yes. The agent is trained with your company's internal documents: employee handbook, policies, benefits, org chart, internal FAQs. It answers questions like 'how many vacation days do I have?' or 'how do I request a reimbursement?' based on your company's actual information.
Yes. The HR dashboard shows all active onboardings with progress bars, completed and pending tasks, and blocker alerts. You can filter by department, start date, or status. All without asking each department head.
Yes. The approvals module allows uploading documents that require a signature (contract, NDA, internal regulations) and the employee signs them electronically from their device. The signed document is stored in their digital file within the HR module.
Yes. The entire process is digital: tasks, documents, signatures, training, and AI agent questions. A remote employee receives exactly the same onboarding experience as an in-person one. They can complete everything from their computer or phone.
Automate employee onboarding with tasks, workspace, AI agent, and integrated HR.
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