Appointment scheduling that runs itself
Centralized calendar with online bookings, AI agents that handle WhatsApp 24/7, automated reminders that cut no-shows, and zero scheduling conflicts.
Calendar with real-time availability, confirmed bookings, and resource view.
How manual scheduling costs you time and money
Most businesses still manage appointments by phone, personal WhatsApp, or paper calendars. The result: forgotten appointments, empty slots, and frustrated clients.
Phone-based scheduling overwhelms the team
Every appointment requires a call, manually checking availability, and confirming. Staff spends hours on the phone instead of serving clients who are already there.
Manual calendars with double bookings
Paper notebooks, spreadsheets, or shared calendars that nobody updates in real time. The result: two clients for the same slot, or empty gaps that nobody catches.
No-shows with no follow-up
Clients don't receive reminders and simply don't show up. Without a confirmation system, no-show rates exceed 20% and every empty slot is lost revenue.
Dead time between appointments
Without schedule optimization, 15 or 30-minute gaps between appointments go unused. By the end of the day, hours of productive time are wasted.
Is your team still scheduling by phone?
There's a better wayHow Nabú transforms your scheduling system
Weekly view with real-time availability and confirmed bookings.
Centralized calendar with real-time availability
A single calendar where every professional, room, or resource has its own schedule. Availability updates instantly: when someone books, the slot disappears for everyone else. Zero conflicts, zero calls to verify.
- Daily, weekly, and monthly views with drag & drop rescheduling
- Individual calendars per professional, room, or service
- Automatic blocking of booked slots in real time
- Configurable duration by appointment type and buffer times
AI agent that schedules appointments via WhatsApp 24/7.
AI agents that schedule via WhatsApp
An AI agent trained with your services and schedules handles clients via WhatsApp, web, or phone. It checks availability, books the appointment, sends confirmation, and answers FAQs. No human intervention needed.
- 24/7 service without additional staff
- Checks real availability before confirming
- Answers questions about services, location, and pricing
- Escalates to the human team for special situations
Complete client history with past appointments, upcoming ones, and follow-up.
Automated reminders and post-appointment follow-up
The system sends reminders via WhatsApp or email before each appointment. After the visit, it can send satisfaction surveys, care instructions, or automatically schedule the next appointment. No-shows drop by up to 40%.
- Configurable reminders: 24h, 2h, or custom intervals before the appointment
- One-click confirmation from WhatsApp
- Post-appointment follow-up with surveys and automatic rescheduling
- Complete appointment history per client in the CRM
Ready to eliminate missed appointments?
I want to see a demoThe modules that power smart scheduling
Each business activates only the modules it needs. These are the ones involved in appointment scheduling.
Calendar
Scheduling and online bookings
AI Agents
24/7 WhatsApp service
CRM
Client and appointment history
Contacts
Client database
Confirmations and reminders
Broadcast
Mass reminders
Industries where smart scheduling has the biggest impact
Medical appointments, clinics
Property tours, agent appointments
Consulting, legal, accounting
Restaurants
Table and event reservations
Hospitality
Room and service bookings
About appointment scheduling with Nabú
Yes. Clients can book directly via WhatsApp (through the AI agent), from a web booking link, or even through social media. The system shows real availability and confirms the appointment instantly without staff intervention.
Yes. You can set up reminders via WhatsApp or email at 24 hours, 2 hours, or any custom interval before the appointment. Clients can confirm or cancel with one click. No-shows drop by up to 40% with active reminders.
Yes. Each professional, room, or service type can have its own calendar with independent hours, appointment durations, and availability. The centralized view shows everything together, but each resource manages its own schedule.
Yes. The AI agent checks real-time availability, suggests time slots, confirms the booking, and sends a receipt. All within the same WhatsApp conversation, with no need to open another app.
If the client cancels, the slot is automatically freed and becomes available for others. If they don't show up, the system logs it in their history. You can set cancellation policies, automatic waitlists, and last-minute fill notifications.
Eliminate manual scheduling with a smart calendar, online bookings, and AI agents.
Request a demo